SERVICING
OPERATIONS
Countrywide is the largest, most technologically advanced and efficient mortgage
servicer ever created. Our loan servicing group with approximately 7,800
employees is divided into distinct functional divisions adept at managing
specialized processes throughout the life of a mortgage loan. Our focus is to
provide the highest level of service to our investors and partners while
protecting portfolio assets and managing risks. You will find the common theme
of excellence in each functional area. Our ability to achieve success has been
based on the execution of our core strategy; balancing quality and efficiency
through process innovation; or simply: The
core seven principles that guide our entire staff are:
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Demonstrate Integrity
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Be a Positive Influence
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Be an Agent of Change
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Measure Everything
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Know the Details
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Maintain Customer Focus
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Envision Growth
To learn more about our servicing capabilities, choose the business unit below:
CUSTOMER SERVICE
Our advanced inbound call system identifies the caller through caller ID to
match the customer's phone number and loan number. Caller's information is
instantly reviewed for recent account activity, with the most recent
transactions proactively "pushed" to the customer.
Customer Service offers a One-Stop Shop to provide information to customers
without having to transfer them to different departments with the exception of
severe delinquency and loss claim calls.
Our convenient web site is accessible 24/7 where customers can view their
transaction history as well as schedule a payment. Customers can create a user
name and password and receive eStatements as an added convenience on our secure
site.
Call Center Features:
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Internet integrated servicing system
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Six servicing centers providing complete back-up and disaster recovery
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Intuitive Voice Response (IVR) system
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24/7 telephone and internet account access
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Flexible electronic payment options
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Convenient extended call center hours for your customers ( 7 a.m. to 7 p.m.
CST)
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Intuitive "Smart Call Routing" technology based on recent acct. activity
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Friendly and experienced customer service representatives
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Call balancing between servicing sites
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Real time account information
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Low average speed of answer
DEFAULT MANAGEMENT
(Collections/Foreclosure)
We specialize in the servicing of non-performing loans and manage a balance
between providing payment options to the homeowner while protecting your
valuable assets. Our loan counselors have thorough working knowledge of and
comply with the Federal Fair Debt Collection Practices Act, RESPA, Fannie Mae,
Freddie Mac, HUD, VA and PMI requirements.
Units within Default Administration specialize in certain asset qualities and
product types. We find that specialization is warranted given the diverse
portfolio we service. However, we still leverage the entire platform in areas
where that specialization isn't necessary.
In each specialized unit (i.e., government, conventional, subprime) loan
counselors work delinquent loans on a daily basis utilizing advanced call
campaign building technology that maximizes contact with the borrowers and our
effectiveness with our collection call activity. Advanced profiling systems
have also been developed to assist the loan counselors through the
conversation, enhancing the effectiveness of the interaction with the
borrower. The customer profile includes the borrower payment history,
collateral value, trends, and risk profile scores. In a joint effort between
Collections and Loss Mitigation to cure defaults, the Loss Mitigation team
solicits mortgagors offering workout options in accordance with investor,
agency or business partner guidelines.
Should loans remain in default and proceed to foreclosure the objective of the
Foreclosure unit is to process the foreclosure action as quickly as possible,
while the Loss Mitigation units work with the customer to search for
alternatives to foreclosure. We adhere to all state, investor, and insurer
regulations. For insured loans after foreclosure sale, the unit prepares
the property for conveyance, handles evictions, delivers title, and files
claims in a timely manner to prevent interest curtailments.
If a mortgagor is under bankruptcy protection the Bankruptcy unit effectively
manages the bankruptcy affected loan according to investor, insurer and
business partner guidelines and seeks relief from the automatic stay on
non-performing loans.
For conventional loans not conveyed to third parties that must be marketed and
sold, Countrywide manages one of the largest REO portfolios in the industry. We
employ sophisticated methods for monitoring market trends and brokers and have
procedures in place to guard against fraud. This monitoring and expertise
combined with in-house review appraisers helps us to reach our goal of greater
returns, decreased loss severity and rapid turnover of assets for investors and
business partners.
ESCROW MANAGEMENT (Tax/Insurance)
Countrywide's Escrow Management is composed of four different business units:
Tax, Insurance Tracking, MIP/PMI and Escrow Analysis. As your subservicer,
Countrywide's priority is to protect your interest in the collateral from
potential losses; which is an integral part to escrow management.
Countrywide monitors and manages timely disbursements of real estate property
taxes, hazard insurance, flood, and mortgage insurance through its affiliated
companies known as Countrywide Tax Service Corporation and Balboa Casualty
& Life.
PAYMENT PROCESSING
Countrywide offers three internal lockboxes (located in California and Texas)
and processes 5.3 million transactions per month. Eighty percent of all
transactions are posted before 8:30A.M. each day and all payments are processed
on the day of receipt. Processing payments internally enables us to post most
rejected payments the same day, whereas most other subservicers wait 24-48
hours to receive rejects from their lockboxes and then process them.
Countrywide uses state-of-the-art processing machines which are capable of
processing approximately 10,000 checks per hour. The process involves the
extraction of the check and the coupon from the envelope, capturing a digital
image of the check and coupon - including the scan line (which contains the
loan number and payment amount). The machine also captures the numeric and
legal amounts on the check, as well as, the MICR (Magnetic Ink Character
Recognition) line. Images of the checks are available the next morning and can
be accessed by other Loan Servicing departments. Images are then stored on a
DVD and sent to storage off-site.
Once the payment has been processed, data is uploaded to Countrywide's
servicing system six times each day. This ensures that the various loan
servicing departments are always providing the most up-to-date information to
the customers. We also interface with the U.S. postal service utilizing bar
codes on our statements. We know when the "checks is in the mail", and the
information is shared with our collections division.
INVESTOR ACCOUNTING
Investor Accounting is responsible for complying with the investors' guidelines
in reporting, remitting and reconciling. The department reports results
according to various remittance methods including: actual principal-actual
interest, actual principal-scheduled interest and scheduled principal-scheduled
interest. Investor Accounting then remits the funds to the investors based on
the reconciled cutoff reporting. Finally, Investor Accounting reconciles the
Principal and Interest and Escrow custodial accounts.
The major investors serviced by Investor Accounting include the secondary
marketing agencies Fannie Mae, Ginnie Mae, and Freddie Mac. In addition to the
agency investors, we service loans for over 600 private investors or,
Non-Government Sponsored Enterprises (Non-GSE). Deals serviced by the Non-GSE
reporting units include Negotiated, Bond, HELOC, B&C securities, Conduit,
and whole loan portfolios
LOAN BOARDING
Unlike other subservicers, Countrywide does not outsource the acquisition
process to third parties, such as service bureaus, resulting in a more
expedient and fluid loan boarding process. Portfolio Services leverages on
behalf of its business partners a Loan Acquisitions Department consisting of
over 90 professionals with decades of conversion experience. A dedicated team
is established for each of Countrywide's Subservicing Business Partners from
collaborative planning sessions at the business partner's site through final
conversion.
Countrywide offers its business partners a proven track record of interfacing
with business partners and successfully boarding small to very large and
complex transactions. Our detailed implementation and conversion plan involves
all parties in the implementation and has been successfully used in numerous
previous boardings.
TECHNOLOGY
Countrywide offers multiple mirrored state-of-the-art operational facilities in
three states (Texas, California, and Arizona). These facilities are completely fail-over
redundant, ensuring your business continuity. This redundancy includes both
staffing (full-time operations employees performing the lockbox functions,
collections, customer service, foreclosure, etc.) as well as the computer
platform (telephony, uninterrupted power supplies, diesel generators, server
farms and mainframes). These extensive disaster recovery capabilities are
tested regularly.
Our servicing platform is based on a proprietary IBM AS/400 iSeries 32-way
processor, 256GB, Power 4 model 890 system. The current operating system is
V5R2, and the overall servicing DASD capacity is 7.8 terabytes.
The Countrywide Loan Servicing computer environment is one of the largest IBM
AS/400 sites in the world. Countrywide is committed to being on the leading
edge of technology and unlike other mortgage servicers and subservicers
Countrywide is not dependant upon an outside service bureau like Fidelity or
Fiserv. Dependent on your companies needs, Countrywide can develop a customized
solution involving system to system interfaces to address security (T-1
connectivity), data mining, and customer service requirements.
We have designed our servicing systems to provide the greatest amount of
flexibility. Within each system, business rules are often table driven, rather
than hard coded, allowing for quick business rule updates upon acquisition of
new portfolios.
Countrywide's system is currently supporting more than 9 million loans and has been internally certified at 15+ million loans.
DATA SECURITY
Your financial institution's data is protected by extensive security measures
including physical perimeter barriers, network access barriers, user
authentication filters and activity tracking.
Countrywide has developed and implemented administrative, technical, and
physical safeguards to protect the security, confidentiality, and integrity of
corporate assets and customer information. The Program is also designed to
satisfy the numerous laws and regulations governing the privacy and security of
customer information of financial services organizations both in the U.S. and
internationally.
To address these requirements, Countrywide has based its policies, standards,
guidelines and procedures on the ISO 17799 standards. These standards provide
the framework for a comprehensive and strong program. In developing the
Program, CFC has augmented the ISO standards with additional policies,
standards, guidelines and procedures necessary to meet the requirements of
various laws and regulations. These requirements include Title V of the
Gramm-Leach-Bliley Act (GLB); the European Union Data Protection Directives (EU
Directives); the Interagency Guidelines Establishing Standards for Safeguarding
Customer Information; various bulletins issued by the Office of the Comptroller
of the Currency (OCC); the Federal Financial Institutions Examination Council
(FFIEC); and the Health Insurance Portability and Accountability Act (HIPAA).
Countrywide has established a 13-objective control security policy to protect
data on our system. These objectives are:
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Policy Governance
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Asset Classification and Control
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Personnel Security
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Physical and Environmental Security
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Communications and Operations Management
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Network Services Security
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Access Controls
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Systems Development and Maintenance
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Business Continuity Management
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Compliance
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Threat Management
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Risk Management
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Oversight of Service Providers
REPUTATION
Countrywide's strength grew from a singular vision of what this business could
be if people and technology were freed to do all they were capable of. That
vision has lead to impressive results.
You don't have to take our word for it. Please review some of the external
accolades and achievements bestowed or earned by Countrywide.
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Freddie Mac Hall of Fame
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Freddie Mac Tier One Platinum
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Ginnie Mae Master Subservicer
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Fortune - One of America's Most Admired Companies
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Forbes 2000
- Barron's 500
- Fortune 500
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Member of S&P 500
BRANDING
OPTIONS
We recognize the importance of customer retention and relationship building.
Countrywide offers a full range of client branding options to meet your
specific needs. We can provide your customers with monthly account statements
with your brand identity and customized message, and as an added feature, we
can include promotional material to optimize your cross-selling efforts. You
can also rest assured that your customers will never be solicited by
Countrywide or its affiliates.
To meet the needs of our business partners, Countrywide offers three types of
branding options:
Private Label Branded - Your portfolio is subserviced exclusively with
your company's identity. Customer service, collections, written correspondence
and any interaction with your customers is done in the name of your company.
See Example.
Countrywide Branded - All servicing activities are conducted in
Countrywide's name and identity.
See Example.
Co-Branded - A perfect blend of both Private Label and Countrywide
Branding. Your portfolio is identified to the customer with your logo and
identity, accompanied with a "tag line" that mentions Countrywide as the
subservicer. See Example.
MORTGAGE
PRODUCTS
Countrywide has developed the expertise, processes and proprietary systems that
have made us a diversified financial services provider. With our flexible,
fully integrated systems, we are not limited to the servicing constraints of
outside service bureaus. This flexibility allows us to make system changes as
needed to accommodate new products and servicing requirements.
Through our efficiencies, capacity and advanced technology, we are able to
handle a broad range of loan products and servicing requirements including:
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Conventional Fixed-Rate Mortgages
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Conventional Adjustable-Rate Mortgages
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ALT A Mortgages
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Government (FHA, VA)
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Subprime Mortgages
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Bond Programs
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High LTV Mortgages
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Closed-End Home Equity
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Home Equity Line of Credit (HELOC)
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Construction Loans
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Title 1 Mortgages
- Jumbo
- Pay Option ARMS
PARTNERSHIP
SUPPORT
Countrywide has impressive services, reputation, and operations, but you may
still wonder how all of that can be put to work for you and your organization.
Countrywide's Portfolio Services Division exists to partner with external
parties in leveraging Countrywide. Your initial contact with Portfolio Services
will be with a "Business Development Executive," who has extensive experience in servicing administration and in
providing servicing solutions to diverse clientele.
Our Business Development Managers are consultants interested in making sure you
are gaining the greatest benefit in your investment in servicing. We offer to interested parties on whether subservicing may
makes sense for them. We understand that it's not just an economic decision and
our Business Development Managers will work closely with you to understand all
of the
you may want to outsource.
We want to understand all of your unique needs and absorb your corporate
culture so we can provide you the best possible servicing solution. A
subservicing relationship is long term and based on the trust you have in
Countrywide, the individuals at Countrywide that make up your Account
Management Team and the expectations you have for the relationship.
Fully defining your needs and expectations will enable the Business Development
Manager to tailor a subservicing solution that takes full advantage of our
platforms flexibility and the diversity of services we offer. It's a critical
period, but really just the beginning of the relationship.
After defining the solution, the Account Management Team starts its
implementation work. A team of seasoned individuals in cross-functional areas
is dedicated to ensuring a smooth implementation and a dedicated
Account Manager is put in place who will act as your liaison for the entire
life of the business partnership.
Countrywide Portfolio Services maintains a very low business partner to Account
Manager ratio to ensure that we are providing the best possible service. We are
committed to having a diverse, but limited number of business partners. The
goal is not to have the most subservicing clients in the industry, just the
best served.
Given the commitment of Countrywide at a corporate level to business
partnerships, the Portfolio Services Division has plenty of leverage to ensure
that each of our subservicing business partners and their customers are
receiving the best possible service from the various functional areas. Your
specific Account Manager is a seasoned professional that works closely with the
Loan Servicing Operational areas to make sure your unique needs are satisfied.
Your Account Manager will act as your central point of contact.
Countrywide Portfolio Services also offers the most comprehensive,
user-friendly secure web site available for its business partners. All you need
is a web browser and you and the people you designate within your organization
can obtain all of the information you need to manage your portfolio. The
following information is available to you 24 hour per day, 7 days per week:
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Aggregate portfolio information
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Loan level information
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All of your standard or customized reports
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Access to screens on which mortgagor comments are available Imaged documents
We hope that you will agree that Portfolio Services, from initial contact,
throughout the life of the business partnership provides you the best, most
proactive service available. If you haven't done so already, please